By Laws

Policies and Procedures

The following policies and procedures have been designed to facilitate the administration of this diverse organization. Member institutions and/or individuals are expected to abide by these policies and procedures to maintain membership in good standing.

Mission

The National University Technology Network (NUTN) is a voluntary, institutional and individual membership organization operated under the fiscal administration of the Dallas County Community College District (DCCCD), Dallas, Texas. Management of the organization is vested in the Host Institution.


  1. NUTN Central Office:

    The day-to-day business of the organization is conducted from the Host Institution, currently located at 9596 Walnut St., Dallas, TX 75243. The staff includes the NUTN Executive Director Team, and such additional members as may be deemed necessary, and approved by the NUTN Executive Committee.
  2. Advisory Board:

    Vital to the survival and growth of the organization are the interests and concerns of the membership. An  Advisory Board is therefore established, to represent and articulate the needs, concerns and wishes of the membership, and to provide perspective for the organization. The Advisory Board is established to assist in policy development and administration, and organized in the following manner:

    1. NUTN shall have an Advisory Board to consider issues of importance to NUTN and its members, and to provide policy guidance with respect to such issues as may be appropriate. Membership of the Advisory Board includes those representatives elected by the general NUTN membership, the Chairs of any Sub-Groups and Standing committees, and members appointed by the Executive Director Team with the advice and consent of the Board. Membership of the Advisory Board shall be representative of the NUTN membership and interests.

    2. The Advisory Board shall be composed of a sufficient number of individuals to be representative of the membership. And each Advisory Board member shall have one vote. The Advisory Board shall also include one non-elected, ex-officio Board member representing the host institution. Regular voting members are elected by majority vote of Institutional Representatives or by appointment, and serve staggered, three-year terms, beginning at the Annual Meeting. No term limits are imposed.

    3. An election will be conducted by communicating to all Members of good standing. Board Members may be elected from Institutional Representatives or individual members of good standing. New Advisory Board Members will begin their terms at the Annual Meeting.

    4. The Advisory Board officers are the Advisory Board Chair, and either the Advisory Board Chair-Elect or the Advisory Board Immediate Past Chair. The Advisory Board may conduct its business with a simple quorum of voting members. The Chair-Elect shall be elected by majority vote of the members of the Advisory Board. In case of resignation or incapacitation of the Chair, the Chair-Elect or Immediate Past Chair shall assume duties for the remainder of the Chair's term, and a new Chair-Elect shall be elected at the next meeting of the Advisory Board. The Chair-Elect shall complete the Chair's term and then continue during the following two years as Chair.

    5. Terms for the position Advisory Board Chair shall be two years. Terms for the positions of Chair-Elect and Immediate Past Chair shall be one year. Exceptions to this term limit rule are possible only by approval of a majority of the current Board. In the event of a vacancy in either the Chair Elect or the Immediate Past Chair positions the Advisory Board Chair, with approval of the Executive Committee, may appoint a Vice Chair. This Vice Chair position fulfills the role of the Chair-Elect or the Immediate Past Chair, and terminates when the Chair completes his/her term of office as Chair.

    6. The Organization shall have a standing Executive Committee, composed of the Advisory Board Chair, the Chair Elect or the Immediate Past Chair, and the NUTN Executive Director Team and appropriate additional members. The Executive Director Team shall choose the Executive Committee at the Annual Meeting. The Executive Committee will serve one-year terms and act in the name of the Advisory Board during those periods when the Board is not in session. Any actions taken by the Executive Committee will be promptly reported to the full Advisory Board at any regularly scheduled meeting or immediately by distribution of written minutes as appropriate.

    7. The Advisory Board may establish other committees, task forces, sub-groups or such entities as necessary to do the work of the organization. Membership for these entities shall be recommended by the Executive Committee and confirmed by vote of the Advisory Board. Scope of work, duration, and reporting requirements for these entities shall be specified by the Advisory Board in the action establishing such entities.

    8. Regular meetings for the Advisory Board are semi-annual. A face-to-face first meeting will be held each year at the Annual Conference. Additional meetings may be held throughout the year, either face-to-face or using appropriate technology tools on a schedule as set by the Executive Director Team.

    9. The Advisory Board Duties are to consider major issues regarding NUTN; to develop  such policy recommendations as are appropriate thereto; and to provide review of the nature of the daily management of the organization by the Host Institution. Advisory Board actions may not be legally binding on the organization, but the will of the Advisory Board is significant and expresses the will of the membership, thus having great influence on the management of the organization.

    10. The Advisory Board shall have an agenda for all formal meetings available to each Board Member, no less than 24 hours prior to the scheduled meeting. The Executive Director Team will prepare the agenda and any Board member may request that an item be placed on the agenda if that request is made at least 48 hours in advance of the scheduled meeting time.

    11. Since the Advisory Board is advisory, the members do not have the liabilities normally associated with Board membership.
  3. Special Groups or Sub-Groups:

    The Board may establish continuing groups in such areas as are of interest and concern to the membership. The purpose of these Special Groups or Sub-Groups is to provide the Board and Membership information and advice on issues, opportunities, problems or initiatives that may impact the organization. The NUTN Executive Director Team will provide support and coordination for the established Groups.

    Membership in Groups may be identified as follows:

    1. Any member is welcome to volunteer service to a Group Chair, or to the NUTN Executive Director Team or Executive Committee.

    2. The primary criterion for appointment to a group is the willingness and ability to be an active member. This includes being an active participant in such meetings or activities as undertaken by the group.

    3. Each Group will seek to establish and maintain geographic and institutional type representation with regard to its membership.

    4. Such areas as Marketing, Member Services, Planning, Multimedia, Faculty Development, Professional Development, Distance Education, Public Policy and New Partnerships illustrate the types of areas that committees, tasks forces, or Groups might address. These examples are not comprehensive.
  4. Membership:

    NUTN membership is open to institutions of higher education and other appropriate organizations, as determined by the Advisory Board. Each member will pay the fee for membership required by NUTN, based on fiscal year billings that cover a membership period of July 1 through June 30 of the following year. Institutional membership provides for one vote to be exercised by the designated Institutional Representative. Institutional membership also provides for "membership" of professional staff at the institution, as designated and identified by the Institutional Representative at the time of membership, and as updated annually prior to the Annual Meeting. The Executive Committee may set conditions for individual memberships as desirable. The Executive Committee may also approve the inclusion of membership benefits for a variety of other initiatives and partnerships.
  5. Fees and Budgets:

    Membership fees shall be reviewed, recommended and approved by the Advisory Board as necessary. Such review shall come at the time of the presentation of the annual budget report and next year's final report and the requested/proposed budget for the coming year will be provided to Advisory Board members 14 days prior to, for approval/change at the Annual Meeting. The Advisory Board may request and receive fiscal audits for the organization on an annual basis—or as is deemed necessary by conditions.
  6. Operating Policies:

    The organization may set such policies for operation as are necessary. Recommendations for the development modification of operating policies may come from the NUTN Advisory Board in regular session -- or in cases of emergency -- by the Executive Committee, who shall advise the full Board and membership at the earliest possible time. The NUTN Executive Director Team shall be responsible for maintaining a written collection of currently approved operating policies of the organization.
  7. Processes and Procedures:

    The NUTN Executive Director shall set such administrative process and procedure structures as are necessary to provide for an efficient and cost effective operation of the organization, provided that such processes are not in conflict with the spirit or letter of adopted General Policies approved by the Advisory Board. The NUTN Executive Director Team shall be responsible for notifying the Advisory Board and Membership of any changes of process and procedures when they impact on the manner of doing business for the organization.
  8. Changes to General Policies and Procedures:

    The Advisory Board, by majority vote may add to, delete, or modify NUTN General Policies and Procedures as necessary to assure the continued successful operation of the organization.